Workflow Diagnostic
See one workflow clearly.
Then decide what to build.
Two weeks, a fixed price, a plan you keep. We map one workflow, find the constraint worth changing first, measure how it performs today, and hand you a fixed-price plan for the change.
When this is the right starting point
We don’t start with AI. We start with clarity about how your business works, build the capability where it pays, and make sure your team can run it with confidence. The diagnostic is the clarity step of the Thinking-First AI Framework, and produces a plan for one operating workflow. If your priority is market selection, positioning, offer design, or pricing, we scope a broader GTM strategy engagement separately.
How the two weeks run
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Week 1
Choose the workflow and see how it runs.
- A 60-minute kickoff to review the growth loop, choose one workflow, and agree what better looks like.
- Short working sessions with the people who do the work.
- Read-only access to the tools involved.
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Week 2
Find the constraint and design the change.
- The analysis, the baseline, and the design.
- A 60-minute walkthrough of what we found and what we recommend.
What you keep
A map of the workflow
The people, decisions, handoffs, and tools, and where work waits.
The constraint and roadmap
Ranked opportunities by business impact, evidence, readiness, effort, and risk, with one constraint selected for deeper design.
A baseline and measurement plan
The metric definition, source, owner, reporting cadence, and a baseline from available comparable records. If data is missing, a collection plan before improvement claims.
Where AI fits
Where it helps, where it does not, and when a simpler change is better.
A project brief and build plan
Business goal, requirements, proposed solution, scope, dependencies, owners, acceptance criteria, timeline, and a fixed build price.
The plan is yours whether you build with XataTech, with someone else, or alone. If the diagnostic finds nothing worth building, we say so and recommend the simpler change.
One workflow, seen in context
We use the Six-Stage AI Growth Loop to check dependencies from acquisition to advocacy. The deep audit and build plan cover one selected workflow, rather than six implementation projects.
You provide a decision-maker, access to the relevant records, and working sessions with the people involved. We conclude with a documented recommendation and walkthrough of the agreed artifacts. A full PRD, detailed technical architecture, production changes, and implementation are separately scoped in the build or custom software Design Sprint. Market research programs, customer interviews, pricing studies, and a full GTM Blueprint are outside this diagnostic.
Price
- United States and Australia
- US$1,500
- Philippines
- ₱50,000
The fee is credited in full to a build started within 60 days. In Australia we quote in AUD at the day’s rate, plus GST.
Start with one workflow.
Tell us which workflow you want to look at. We’ll reply to set up the kickoff.